Australian Embassy

Australian Embassy, Jakarta currently seeking professional candidates to fill following positions:
BB3 - Accounts Team Leader

Duty Statement

• Date: July 2010
• Position No. 5663
• Designation and Classification: LES / BB 3
• Local Designation: Accounts Team Leader
• Department: DFAT
• Section: Finance
• Branch: Australian Embassy, Jakarta
• Continuing, Fixed Term or Part Time: Continuing
• Immediate Supervisor: Senior Finance Clerk
• No. of subordinates: Six (6)
• Highest subordinates: BB 2
• Closing: 16.00 hours on Friday, 3 June 2011.

Duty Number

• As team leader, implement a quality control programme to ensure processing accuracy and compliance with finance policy. Develop staff training programmes as necessary;
• Provide advice on policy and processing issues to staff. Regularly review procedures to identify areas of improvement and streamlining;
• Manage relationship with in-house travel provider, including contract management;
• Recording official travel for Embassy staff and official visitors. Calculate allowances for official travel, and process travel related payments (DFAT only). Maintain accurate records relating to Assisted Leave Fares and calculate staff contributions where appropriate;
• Process ticket issuance and MCO entitlements in accordance with Government regulations. Claim refunds for unused tickets and MCOs;
• Maintain accurate records using MS Access databases for Movement Requisitions;
• Liaising with Embassy frequently used Hotels for Corporate Rates offered to the Embassy;
• Supervising 5 accounts clerks and advise them for any change of Financial regulation matters;
• Relief of Post Certifying Officer.

All duties are carried out with due regard to the requirements and expectations of the Service Level Agreement.
Duty representing highest function: 1 and 3.
Qualifications: Good oral and written English,previous accounting & SAP experiences.

Selection Criteria

• Ability to understand and apply various regulations and instructions relating to finance and travel policy;
• Demonstrated ability to take initiative, respond to challenges and set priorities;
• Sound knowledge of Microsoft Office suite of software especially Microsoft Access. Experience in the use of accounting software, particularly SAP, would be an advantage;
• Ability to work with little supervision and meet deadlines;
• Well developed interpersonal skills and capacity to liaise with people at all levels;
• Demonstrated ability to supervise and lead a team;
• A high level of Bahasa Indonesia and English - both oral and written.

Addressing the Selection Criteria

• Outline your skills and abilities that relate to the criterion you are addressing.
• Do not simply address the criterion by saying that you possess the required skills but highlight your skills, experiences and achievements. Describe how you utilise these skills and provide examples.
• Think broadly and diversely when addressing the criterion. For example: if the criterion relates to an employer seeking a person with good communication skills, think about the different forms of communication (in person, in writing, over the telephone and communicating with persons from different ethnic backgrounds/cultures, language barriers, non verbal communication skills etc).
• Make sure that your response is clear, succinct and concise. Remember, there is no need to impress by providing an overly complicated response that the employer is will have trouble interpreting.
• Use positive action words.
• Ensure that your response to each criterion is no longer than half a page.
• Run a spell check on your computer before anyone sees your application.
• Do a grammar review.

BB3 – Property Team Leader

Duty Statement

• Date: May 2011
• Position No. 10348
• Designation and Classification: LES / BB 3
• Local Designation: Property Team Leader
• Department: DFAT
• Section: Property
• Branch: Australian Embassy, Jakarta
• Continuing, Fixed Term or Part Time: Continuing
• Immediate Supervisor: Senior Property Officer
• No. of subordinates: Three
• Highest subordinates: BB 2
• Closing: 16.00 hours on Friday, 10 June 2011

Duty Number

• Manage the overall leased residential properties including negotiations of new leases or renewals. Ensure accommodation search schedules, inspection reports, title search clearances, Letter of Intents, lease agreements and Reg 10 approvals are completed;
• Supervision of overall maintenance requests to ensure completion in a timely manner and in accordance to Property guidelines;
• Supervise a work unit of three staff and its operations including task / work allocation in relation to Maintenance and Leasing Section;
• Manage relationships with the maintenance providers, residential property owners and property agents;
• Other duties as required.

Duty representing highest function: l and 2

Selection Criteria

• Demonstrated ability to negotiate property leases and awareness of property leasing issues in context of Embassy operations;
• Demonstrated ability to take iniative, meet competing deadlines and work under pressure;
• Demonstrated ability to lead a team of staff;
• Demonstrated ability to develop and maintain good working relations with clients and service providers;
• Demonstrated good communication skills, both oral and written in Bahasa Indonesia and English.

Addressing the Selection Criteria

• Outline your skills and abilities that relate to the criterion you are addressing.
• Do not simply address the criterion by saying that you possess the required skills but highlight your skills, experiences and achievements. Describe how you utilise these skills and provide examples.
• Think broadly and diversely when addressing the criterion. For example: if the criterion relates to an employer seeking a person with good communication skills, think about the different forms of communication (in person, in writing, over the telephone and communicating with persons from different ethnic backgrounds/cultures, language barriers, non verbal communication skills etc).
• Make sure that your response is clear, succinct and concise. Remember, there is no need to impress by providing an overly complicated response that the employer is will have trouble interpreting.
• Use positive action words.
• Ensure that your response to each criterion is no longer than half a page.
• Run a spell check on your computer before anyone sees your application.
• Do a grammar review.

• Applications are invited for the above position in the Finance/ Property section of the Australian Embassy, Jakarta. The position is a full time position with an immediate commencement date required.
• The duties of the position and selection criteria are listed above. The successful applicant will meet the selection criteria as detailed in the attached. Applicants should ensure their application includes comments on how they meet each of the selection criteria and should be no longer that three (3) typed A4 pages. Applicants should also include a copy of their curriculum vitae (resume), and details of two referees who may be contacted if necessary. Applications which do not address the selection criteria will not be considered for interview.
• A monthly salary of IDR.7,741,208 will be offered to the successful applicant dependent upon qualifications, relevant experience and demonstrated skill.

Applications should be directed to Ms Gaby Kusniadi, Training and Recruitment Officer at the following email address, with subject: Accounts Team Leader or Property Team Leader before closing date. Please note that no phone call inquiries will be taken and only short-listed applicants will be notified.

Email Address