Sampoerna Foundation is a professional philanthropy organization and a service provider for Corporate Social Responsibility (CSR) with absolute focus in the field of education.General Admin Staff-Sampoerna Academy - Jakarta
Responsibilities
- Provide administrative and logistic support (transportation, ticket, hotel reservations) to Program Support Unit members and other department in Putera Sampoerna Foundation that related to Sampoerna Academy Program
- Support in maintaining an accurate and relational database according to ISO 9001:2008
- Maintain all the documents such as mailing, invoicing, purchase request, financial documentation and program documents that related to Sampoerna Academy project are managed, updated, archived according to SOP.
- Provide and maintain proper expedition book for all incoming and outgoing mail, documents, invoice and etc from Sampoerna Academy Project
- Cooperate and maintain communication with the Sampoerna Academy’s Schools that related to administrative tasks
- Prepare correspondence & reports as required and/or as directed
- Prepares meeting packages and minutes of meeting assigned by Program Support Unit Members
- Perform other work-related duties and ad hoc projects as assigned by Program Support Coordinator and Sampoerna Academy Manager
Requirements
- Holds minimum D3 from Secretarial or any relevant disciplines.
- Competent in team player, demonstrates initiative, strong interpersonal and communication skills, flexible, Willing to work under pressure, Fast learner with a positive attitude
- Possesses minimum 2-3 years work experience in the same position.
- Possesses reasonable knowledge in using relevant office applications such as Microsoft words, excel, power point, etc.
- Fluent in English (reading, writing, speaking).
- Excellent communication and presentation skill.
- Good analytical, conceptual and administrative skill.
Responsibilities
- Creating incoming fund account from our contributors in Solomon system (AR Module) based on information from Finance Department.
- Ensuring description and cost allocation of Travel Allowance Form, Account Receivable, Advance request, Advance Realization, Request for Payment, Transfer Voucher and also Claim Payment Request submitted from all of department has been correct and properly to input in Solomon system.
- Checking document completeness of Travel Allowance, Account Receivable, Advance Request, Advance Realization, Request for Payment, Transfer Voucher and also Claim Payment Request submitted from all of department.
- Checking cost allocation of revenue and program expenses account in general ledger has been correct in the end of the month.
- Updating fiscal rate and mid BI rate weekly and monthly in Solomon system for transaction recording every day and for financial reports in the end of the month
- Updating Sampoerna Foundation fixed asset data (including classifying and labeling) on monthly basis and also maintain accuracy of fixed asset in regard of gain or loss of assets due to sale or disposal.
- Calculating and checking interest income received from our time deposit and other investment
- Preparing restricted fund report for the scholarship project
- Preparing financial highlights for quarterly and annually report needs.
Requirements
- Holds minimum S1 from Accounting
- Possesses minimum 2-3 year work experience as accounting, and Experience as Auditor/Consultant or have experience in Audit/Consulting Firm
- Have a tax knowledge (brevet A/B) and or accounting knowledge in non profit organization
- Familiar in operating software accounting (Solomon)
- Knowledge in accounting treatments
- Possesses reasonable knowledge in using relevant office applications such as Microsoft words, excel, power point etc
- Has sufficient English skill, both spoken and written
- Has good project management skill
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