ASEAN Secretariat

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter‐governmental organisation founded in 1967, to promote peace and stability, sustained economic growth, shared prosperity and social progress. It comprises the ten countries of Southeast Asia.

Messenger/Dispatch Officer

Duties and Responsibilities

• Collects and deliver mails, pouches and other communications forms to the post office, government agencies and other institutions.
• Sorts, deliver and pick up mail from various offices on the premises at regular intervals. Keep records as required.
• Packs material received for dispatch, affixed labels, inserts material in envelopes and franks outgoing mails.
• Operate photocopy and duplicate machines.
• Performs other duties as required.

Requirements

• Junior High School graduates with at least two years of experiences performing messenger function in government or international organisation.
• Ability to communicate effectively with colleagues.
• Ability to operate as an effective team member.
• Entry level oral and written communication skills.
• Basic level in computer skills with adequate knowledge in Microsoft Office.
• Closing date: 7 June 2011

Secretaries

Duties and Responsibilities
The Secretary’s duties will cover, but not limited to, the following:

• Maintaining record of document flow.
• Arranging Supervisor’s schedules and activities for appointments, meetings,and other events.
• Providing administrative support for other staff who are going for missions (arranging itinerary, hotel reservation, and document preparation).
• Coordinating with other staff concerned for filling system.
• Checking necessary follow up actions in relation to the agenda of the Directorate/Division/Supervisor.
• Acting as supporting staff in servicing meetings organised by the ASEAN Secretariat.
• Consolidating papers from other Directorates/Divisions when necessary.
• The Secretary shall also be required to perform other duties as assigned by higher authorities.

Requirements

• We are seeking qualified candidates with the following qualifications:
• Secretarial Diploma (D-III) from reputable Secretarial Academy.
• Minimum one year of experience in secretarial, clerical, and administrative support services.
• Ability to organise data and routine correspondence is required.

General Qualifications

• Good English language skills (written and oral).
• Computer literate and proficient in Microsoft Office tools.
• Able to work independently as well as in a team in a multicultural environment.
• Able to multi-task and willing to work irregular and long hours.
• Knowledge on ISO 9001 : 2000 is an advantage.
• Closing date: 15 June 2011
• Salary starting from IDR 2,000,000.

Continued on next page.

Start < Prev 1 2 Next > End >>